Alfa's Supplier Code of Conduct

We expect our suppliers to commit to responsible business practices and sustainable development.

Alfa colleagues working together

As a leader in the asset finance software industry, Alfa is committed to ensuring that its business practices conform to all applicable laws, regulations and ethical business standards and principles, as well as to developing a culture of responsibility, integrity and sustainability.

As a supplier to Alfa, we expect you to commit to responsible business practices and sustainable development; and reflect these principles through your own supply chain. We expect you to strive to meet the spirit of the code, in order to advance social and environmental responsibility and business ethics - and not simply comply with minimum legal requirements.

1. Compliance with laws

Suppliers must comply with all laws and regulations applicable to their business.

2. Human rights

Suppliers are expected to conduct their business and operations in a way that respects human rights by treating their own workers - and those working for their suppliers - with dignity, and promoting fair employment practices. This includes providing fair and competitive wages; prohibiting harassment, bullying and discrimination; prohibiting the use of child, forced, bonded or indentured labour or prison labour; and not engaging in the trafficking of persons for any purpose.

3. Employment practices

3.1 Harassment and bullying

Suppliers are expected to ensure that their employees are afforded an employment environment that is free from physical, psychological, sexual, and verbal harassment, intimidation or other abusive conduct.

3.2 Diversity and inclusion

Suppliers are expected to foster a diverse and inclusive work environment where employees are treated with dignity, respect and fairness, regardless of their race, colour, religion, sex, age, ethnic or national origin, disability, sexual orientation or preference, gender identity, marital status, citizenship status, political preference or other personal characteristic.

Suppliers are expected to provide equal employment opportunity to employees and applicants for employment without discrimination and comply with all applicable non-discrimination laws and regulations.

Suppliers must ensure employment, including hiring, payment, benefits, advancement, termination and retirement, are based on ability and not any personal characteristics.

3.3 Wages and benefits

Suppliers must pay workers at least the minimum compensation required by local law and provide all legally mandated benefits.

3.4 Slavery

Alfa's modern slavery statement is made pursuant to section 54(6) of the Act. Alfa aims to be transparent about its approach to modern slavery and its statement outlines its approach to prevent modern slavery and Human trafficking in its supply chain or in any part of the business. 

Alfa expects its supply chain to comply with any and all applicable anti-slavery laws and regulations

4. Business practices and ethics

4.1 Anti-corruption laws

Suppliers must comply with all anti-corruption laws and regulations applicable to the performance of their obligations and activities in their relationships with Alfa.

Suppliers are expected to put in place a compliance programme tailored to the risks of their business and to conduct reasonable due diligence to prevent and detect corruption in all business arrangements, including purchasing contracts, partnerships, joint ventures, offset agreements, and the use of third parties such as agents or consultants.

4.2 Illegal payments or gifts

Suppliers must not offer, promise, make, accept or agree to accept any improper payments of money or anything of value to government officials, political parties, candidates for public office, customer, supplier, or their agents or representatives. 

We expect suppliers to prohibit their employees from receiving, paying, and/or promising sums of money or anything of value, directly or indirectly, intended to exert undue influence or improper advantage, including all dealings with Alfa.

4.3 Fraud and deception

Suppliers must not seek to gain an advantage of any kind by acting fraudulently, deceiving people, making false claims or allowing anyone else representing them to do so. This includes defrauding or stealing and any kind of misappropriation of property or information.

4.4 Competition and antitrust

Suppliers must not enter into formal or informal anti-competitive arrangements that fix prices, collude, rig bids, limit supply or allocate/control markets. 

4.5 Gifts/business courtesies

Suppliers are expected to compete on the merits of their products and services. Suppliers must not use the exchange of business courtesies to gain an unfair competitive advantage. In any business relationship, suppliers must ensure that the offering or receipt of any gift or business courtesy is permitted by applicable laws and regulations, and that these exchanges do not violate the rules and standards of the recipient’s organisation, and that they are consistent with reasonable marketplace customs and practices. No cash gifts or cash equivalent should be offered or accepted.

4.6 Insider trading

Suppliers and their personnel must not use any material or non-publicly disclosed information obtained in the course of their business relationship with Alfa as the basis for trading, or for enabling others to trade in the stock or securities of any company.

4.7 Conflict of interest

Suppliers are expected to avoid all conflicts of interest or situations giving the appearance of a conflict of interest. Suppliers will provide immediate notification to all affected parties in the event that an actual or potential conflict of interest arises. This includes a conflict between Alfa and personal interests or those of close relatives, friends or associates.

5. Environment, health and safety

5.1 Environmental, health and safety management system

Suppliers are expected to conduct their business in a manner that actively manages environmental and health & safety risks across their operations, products and supply chain.

Suppliers are expected to establish an appropriate health and safety management system including policies aimed at protecting the health, safety and welfare of employees, contractors, visitors and others who may be affected by their activities by striving to eliminate fatalities, work-related injuries, health impairment and limiting exposure to safety hazards.

5.2 Sustainable product and process development

Suppliers are expected to reduce their climate change impact, improve their efficiency of usage of energy, water and natural resources, minimise waste and use of hazardous materials, reduce usage of single-use plastic and responsibly manage their air emissions.

6. Information protection

6.1 Protecting sensitive, confidential and proprietary information

Suppliers are expected to ensure that all sensitive, confidential and proprietary information is appropriately protected.

In its relationship with Alfa, suppliers must comply with all applicable data privacy laws and regulations.

Suppliers must report to Alfa any suspected or actual data breach or security incident as soon they are aware.

6.2 Intellectual property

Suppliers must comply with all applicable laws governing intellectual property rights assertions, including protection against disclosure, and protecting any of Alfa’s intellectual property that they come into contact with.

7. Maintain accurate records

Suppliers are expected to create, store and maintain business records, and not alter any record entry to conceal or misrepresent the underlying transaction represented by it.